Secretary Job Vacancy at Department of Higher Education and Training.
SECRETARY TO THE DIRECTOR REF NO: DHET159/05/2023
Branch: Technical and Vocational Education and Training
Directorate: TVET Colleges Budget Planning
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria
CLOSING DATE : 07 July 2023
Secretary Job Vacancy at Department of Higher Education and Training
REQUIREMENTS :
An appropriate national senior certificate/grade 12 certificate (vocational) (NCV) Level 4 certificate. An appropriate bachelor’s degree/national diploma in Secretarial, Administration or related qualification in secretarial functions will serve as an added advantage. A minimum of one (1) to two (2) years of working
experience in rendering administrative and secretarial support services.
Knowledge of administration, financial management and procurement processes. Extensive experience in creating documents and spreadsheets, using MS Office – Word, Excel, and PowerPoint. Proficiency in appointment scheduling software- MS Outlook and others. Advanced typing, note-taking, recordkeeping, planning and organisational skills.
Ability to manage internal and external correspondence. Excellent written and verbal communication
skills. Excellent telephone etiquette. Working knowledge of printers, copiers, scanners, and fax machines. High levels of assertiveness and professionalism. Exceptional interpersonal skills.
DUTIES :
Provide receptionist and secretarial services. Type, format and edit documents, reports, and presentations. Capture data, maintain databases and keep records. Answer phone calls and emails and take messages. Manage internal and external correspondence. Take accurate and comprehensive notes at meetings.
Schedule appointments, maintain events calendar and send reminders. Prepare facilities for scheduled events and arrange refreshments if required. Order office supplies and replacements. Provide logistical support for meetings, travel, and accommodation. Copy, scan, and email documents and manage calendars. Render support regarding projects. Track submissions for registration of private colleges Assist with daily time management.
ENQUIRIES : Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365 / Mr D Moyane Tel No: (012) 943 3105
How to apply
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity
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