Department of Health: Secretary (Re-advertisement) Applicants who previously applied, must re-apply.
- Reference Number : Refs/017206
- Directorate : Administration(Nursing Manager)
- Number of Posts : 1
- Package : R 202 233.00 per annum (plus benefits)
- Enquiries : Ms. DS Ngwenya Tel No.: 011 951 6045
Location : Dr Yusuf Dadoo Hospital
Closing Date : 02 June 2023
Department of Health: Secretary (Re-advertisement)
Requirements :
- Grade 12/NQF Level 4 certificate plus Qualification in Secretarial Studies / Office Management/ Office Administration/ Management Assistant, must be computer literate in Microsoft office suit. A minimum of 1 year experience as a secretary will be an added advantage.
- Proficient user of Microsoft package will be subjected to a test. Excellent communication and writing skills with good interpersonal relation. Be reliable, punctual, and professional. Be creative in computer operation. Good telephone etiquette.
- Be able to prioritize and have exceptional attention to detail. Ability to handle variety of tasks, work under pressure and meet the tight deadlines. Relieve in the CEO and Clinical Manager office. Be able to work extended hours.
Duties :
- Making and receiving telephone calls. Typing of letters, compile monthly Nursing allocation, memos and taking of minutes during the Nursing directorate meetings. Capturing of minutes. Managing diaries of Deputy Manager Nursing and other Area Manager Nursing.
- Assist in organising nursing events. Ensure office is equipped with necessary needs and stationery. Process enquiries. Develop and implement an efficient filing system. Ability to communicate well with people at different levels and from diversified backgrounds.
- High level of reliability and ability to handle confidentiality. Knowledge of the public service acts and regulations. Ability to act with tact and discretion. Good telephone etiquette. Knowledge and application of the Batho Pele Principles.
- Compilation of reports from the manager. Ability to work independently and under pressure. Manage the nursing staff establishment, audit that yearly licenses are paid to SANC and distributed to the nursing staff. Ensure the effective flow of information and documents to and from the office of Nursing Service Manager. Receive and direct correspondence to relevant Managers and Departmental Records management. Ordering of office consumables and equipment. Assist with ad-hoc tasks when required.
Notes :
A fully completed and signed new Z83 form (obtainable from any Public Service Department or on www.dpsa.gov.za/documents) should be accompanied by comprehensive CV highlighting or stating the requirements mentioned above.
Please ensure that the reference number is quoted correctly. Only the shortlisted candidates’ will be required to submit certified documents on or before interviews. Persons in possession of foreign qualification must furnish the Department with the evaluation certificate from the South African Qualification Authority (SAQA).
Failure to submit the required documents will result in shortlisted candidates disqualified. Shortlisted candidates will be subjected to positive results of the security clearance process (criminal records check) and the educational qualifications verification. The Department of Health is committed to the achievement and Maintenance of Diversity and equity employment. Applications received on the old Z83 application form will not be considered.
How to apply
Applications must be posted to HR at Dr Yusuf Dadoo Hospital, Private bag X2006, Krugersdorp, 1740 or hand delivered to Cnr Memorial and Hospital Street. Or apply online on the website www.http\\professionaljobcenter.gpg.gov.za
The institution reserves the right not to fill the post. Suitable candidates will be subjected to Occupational Health and safety medical surveillance as required in the Hazardous Biological Agents and Hazardous chemical substances. Regulations with the OHS Act 85 of 1993 shall apply. NB: online applications won’t be considered due to lack of resources.
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